19 Cool Gmail Tricks Everyone Should Know

Gmail is one of the most popular email service providers bachelor on the www. It'due south definitely become the top email service provider leaving backside other e-mail giants similar Yahoo! and Outlook in the race. Gmail being 1 of the simplest and easy to use email service doesn't mean that it doesn't have any avant-garde features. There are many amazing features that are hidden in plain sight. If you lot want to enhance your Gmail experience so y'all must definitely learn all the amazing hidden features that the service has to offering. Nosotros bring you xix Cool Gmail tricks that will definitely alleviate your email experience when using Gmail.

i. Enable Personal Level Indicators

If yous desire to know whether an electronic mail was sent only to y'all, a grouping of people, or a consummate mailing list then you lot need to turn on the "Personal Level Indicator" feature in your Gmail account. In society to turn on the Personal Level Indicator follow the steps beneath.

• Click the gear icon in the elevation-correct corner and choose Settings.
• In the Full general tab, scroll down to find Personal Level Indicators.
• Click Show Indicators to enable the feature in your account.

(>) Single pointer means that the email was sent to you and a grouping of other people. (>>) Double arrow means that the e-mail was only sent to your email address. No arrow means that the electronic mail was sent to a mailing list.

2. Undo Sent Emails

This is 1 of the most amazing characteristic Google has introduced for Gmail accounts. You tin can now undo send within Gmail. It means that after sending an email you can really cancel it so that the recipient doesn't become your electronic mail at all. This comes in really handy when you send an email to the incorrect person or when you make a mistake within your email and want to rectify. Enabling this feature can salve you from making any blunders. Undo Send gives you up to 30 seconds to abolish the sent e-mail. Follow the steps below to enable Undo Send feature in your Gmail.

• Click the gear icon and become to Settings.
• In the General Tab, notice the Disengage Send feature and enable it.
• You tin can also choose the cancellation flow which suits y'all.
• Salvage changes to enable the characteristic in your Gmail.

3. Add together Your Emails to Tasks

Sometimes yous simply don't feel like responding to emails right abroad. If that's the case with you so y'all need to brand sure that you respond to the emails within a proper fourth dimension frame otherwise y'all risk never responding to the email at all. You don't need an alarm clock to remind y'all that an email requires your attention. You can add the email to Tasks that will regularly remind you about all the emails that are in your Tasks listing. To add an email to the Tasks list follow the steps beneath.

• Select any email (or multiple emails).
• Click the "More" button on top.
• Click "Add together to Tasks" and your emails volition be added to the job list.
• To bank check your Tasks list, click the "Gmail" drop-down carte in the top left and select Tasks to open the listing.

4. Read Gmail Offline

How many times take you lot wished to read your emails even when you don't have an active internet connection? If you lot have wished for information technology at many occasions so you will exist glad to know that you tin can actually read all your emails offline. All you have to do is install the Gmail Offline extension in Google Chrome and you tin can start reading all your emails offline. To install and enable Gmail offline follow the steps below.

• Go to Settings and Click the Offline tab.
• Click Install Gmail Offline and allow it install.
• Once installed, let information technology sync all your emails for Offline viewing and you are all set for Gmail Offline.

5. Import Mail and Contacts From Other Accounts

If you want to employ only one Gmail account for all your email needs then you lot will be surprised to know that you tin actually ditch all your other email accounts in favor of Gmail. You can besides Import all the emails and contacts from your other accounts before ditching them. To Import Mail and Contacts just follow the steps below.

• Go to Settings > Accounts and Import
• Click Import mail and contacts
• Follow the instructions for different electronic mail service providers
• Enjoy all your mails and contacts in one place

6. Make clean Up Longer Replies

When yous continue sending and receiving emails in a single thread then the responses can go pretty messy quickly. A longer thread of replies can exist very irritating when you desire to find a specific response and quote it. However, Gmail has a new characteristic that lets you select specific sentences and quote them in your reply instead of the whole email. Just highlight the text that you are referring to and hit reply to send an email with the quoted text. To enable Quote Selected text feature follow the steps below.

• Go to Settings > Labs
• Enable Quote Selected Text by clicking it
• Save changes and you're done.

7. Canned Responses Make it Easier to Reply Quickly

If you lot notice yourself sending the same email over and once more then you should non be doing information technology manually. Gmail has a great feature chosen "Canned Responses" that lets y'all add custom email templates in the library and send them to anyone with just one click. Yous don't have to write the same emails over and over again when you tin only send it with a single click.

• Go to Settings > Labs
• Enable Canned Responses by clicking it.
• Save your changes.

When composing an electronic mail, but click the more options button and select your preferred canned response. You lot can likewise ready-upwardly filters to send automatic canned responses.

8. Send Email from Another Email Addresses

With this Gmail play a joke on, you can also transport email from multiple other email accounts directly from inside Gmail without having to open other e-mail services individually. Follow the steps below to enable this feature.

• Head over to Settings > Accounts and Import
• Click "Add together some other e-mail address you own"
• Add your e-mail address and you volition be able to send email via the new accost as well.

9. Schedule and Track Your emails

This should have been a congenital-in feature in Gmail but unfortunately it isn't. Notwithstanding, you can install the amazing Boomerang plugin to help you lot schedule your emails and too keep track of your emails. You can schedule your emails and Boomerang volition transport it exactly at the date and time that yous specify.

You can also request receipts which means that you will receive a notification when your electronic mail is opened and read past the recipient In one case installed you will get a "Send Subsequently" button to schedule your emails and a "request receipt and rails clicks" button to know if your emails have been read or opened.

You lot can also use SideKick by Hubspot to track email opens.

10. Enable Ship and Archive button

If you want to unclutter your inbox and archive all the emails that you take already replied to then you should enable the Ship and Archive feature in Gmail. This will move all the emails you take responded to the archives. Keeps your inbox clean.

• Become to Settings > General
• Click "Evidence Send and Archive button in replies"
• Save your changes.

xi. Advanced Search

If you want to search something specific in your Gmail inbox and so yous can use the avant-garde search feature. Just click the grey drop-down arrow in front of the search box and a new menu with advanced search features pops-up. You lot tin can now search specific emails by including the keywords in the boxes. In that location are other search keywords that volition aid y'all narrow down your search.

• To search an email from either keyword 1 or keyword 2, you tin blazon keyword 1 OR keyword 2 in the search box. For case: from:Dilawar OR from:Devinder. It will bring you all the emails and content matching your keywords.

• "Has:Attachment" will bring up all the emails that take an attachment. You can further narrow down this search past calculation someone else'southward email to discover all their emails that have an attachment similar Has:attachment  from:Dilawar@beebom.com. This will bring upward all the emails from Dilawar that take an attachment.

There are numerous other keywords that y'all can add together to your searches to narrow them downwardly and pinpoint that specific email you're looking for. Learn more about all the keywords here.

12. Add Cute Themes to Your Inbox

If simply changing the feel of your inbox isn't plenty then you tin can as well change the consummate theme of your Gmail inbox. Click the gear icon then choose Themes. You can cull from hundreds of beautiful themes or upload your ain photo and use it as your inbox theme.

13. Use Keyboard Shortcuts to Salve Time

You can save a lot of fourth dimension by using keyboard shortcuts in Gmail to brand thing quicker and simpler. Printing Shift + ? to open up a pop-up with all the keyboard shortcuts and click Enable to use all these shortcuts in your Gmail inbox.

fourteen. Hallmark Icon for Verified Senders

Many scammers and spammers endeavour to send emails by faking reputable sources. If you want to brand sure that your emails are actually from accurate sources so enable "Hallmark Icon for verified senders". Go to Settings > Labs and enable this feature for your Gmail inbox.

15. Last Account Activity

If you are suspicious that someone else might accept access to your account and reading your emails and then yous tin easily check your account's activeness to see if anyone else has been accessing your account without your knowledge. Ringlet downwards on the main page and you volition find "Concluding account activity: x minutes agone", click "Details" to open up a new popular-upwards window where you can meet every IP and device that has been used to access your business relationship. You tin can also sign-out all other devices from this window.

16. Become Rid of Emails Taking upward Extra Space

If you're running low on your Gmail storage infinite and don't want to invest in extra storage then you can actually get back some of your storage space by deleting emails that have larger attachments. You can initiate a search "has:attachment  size:5mb" to notice all the emails that have an attachment of five MB or larger. Y'all can mass delete all these emails to salvage some storage space in your business relationship.

17. Enable Vacation Auto Responder

When you lot're out of town or don't have admission to the cyberspace for whatsoever reason then you can turn on the Auto responder characteristic in Gmail to reply to all the emails with a simple template specified past you. To plow on Vacation Auto Responder follow the steps below.

• Caput over to Settings > General
• Roll down to observe Vacation Machine responder and plough it on
• Insert your personalized email message that volition be sent to all the incoming emails as a reply.
• Save your changes and you're done.

18. Allow Others Access your Gmail Account

When you are too busy to cheque your emails and reply to them you tin actually allow other people access your account and perform these tasks without having to give them your personal details (countersign). You lot can add together other email accounts in your Gmail to permit them read all your emails and reply on your behalf. This Gmail trick comes in very handy when you lot're likewise decorated to check your inbox.

• Get to Settings > Accounts and Import
• Click "Add together another account" next to "Grant access to your account"
• Follow the steps to add another business relationship and requite information technology access to your Gmail.

xix. Gmail Mail Merge

When you want to send the same message to all your recipients simply also want to give it a personalized touch by addressing each recipient with their commencement and concluding name then you have to do it manually. However, you lot can use the Yet Another Mail service Merge to send personalized emails to all your recipients automatically. All you have to do is create a spreadsheet in Google Sheets with the prefix, first name, last name, and email address of your recipients and this amazing extension will automatically personalize your email for each person past fetching the information from Google Sheets.

SEE ALSO: 15 Absurd Whatsapp Tricks You Should Know

Hopefully, all these cool gmail tricks will help you enhance your experience and go the most out of your inbox. Let us know if you have whatsoever extra tricks for Gmail. Share them in the comments section.

Source: https://beebom.com/cool-gmail-tricks/

Posted by: phelpsafterew.blogspot.com

Share this post